Always-on human response for clinic inquiries.We answer, qualify, book, and follow up for 7 days.
The problem
A patient who doesn't hear back within 5 minutes often books with the next clinic. Speed is the difference between booked and lost.
Your reception staff is balancing check-ins, admin, and in-clinic patients. New inquiries from ads and web forms get deprioritized.
Most clinics follow up once or twice, then let it go. Without a 7-day structured sequence, most conversions never happen.
Patients who book without proper nurture and reminders are more likely to miss appointments, leaving the schedule unstable and the team reacting late.
We become your dedicated patient response team – handling every inquiry instantly, qualifying patients, and booking them directly into your calendar.
Real agents at work
Gritta AI operates as the dedicated response layer for your clinic. Agents answer patient questions, qualify urgency and intent, and move the conversation toward a booked appointment while your front desk stays focused on in-clinic care.
What we do
Every piece is designed to capture, convert, and retain patients across the entire journey – from first inquiry to walking through your door.
We respond to every inquiry the moment it arrives. Calls, SMS, WhatsApp messages, and web forms are answered and converted by trained human agents.
Learn moreWe nurture undecided patients, recover abandoned bookings, and re-engage no-shows through a structured multi-channel follow-up system.
Learn moreLeads don't follow business hours. We do. After-hours, weekend, and holiday inquiries are handled immediately so no lead waits for morning.
Learn moreHow it works
A structured, repeatable process that handles every lead from the moment it comes in to the moment the patient walks through your door.
Web form, WhatsApp, SMS, missed call, or ad lead.
Real human responds instantly, every time.
Patient qualified, appointment booked into your calendar.
15–21 structured touches until confirmed.
Reminders, pre-visit nurture, confirmation handled.
What sets us apart
We call within 30 minutes of a missed appointment to help the patient rebook and keep the schedule moving.
Structured 7-day cadence across call, text, WhatsApp, and email. Many teams make one or two attempts and stop.
Every Friday: leads received, contacted, booked, showed up, and revenue attributed. Full visibility into what we generated.
Two to three educational messages sent between booking and visit. Reduces anxiety and cuts no-show rates by up to 40%.
After every appointment, an automated request goes to the patient for a Google or Healthgrades review. Continuously builds your reputation.
Quarterly campaigns re-engaging leads from the past 6–12 months. Consistently recovers 5–15% as new bookings from leads you had written off.
Results you can inspect
Weekly reporting shows what came in, who was contacted, what booked, what showed, and where revenue was recovered. Clinics get a clean operating view instead of another vague marketing report.
Specialties we serve
Our agents are niche-trained on your clinic's treatments, common patient objections, FAQs, and financing options – not generic call-center scripts.
Dental Implants
$3k – $30k per patient
IVF & Fertility
$15k – $30k per patient
LASIK & Vision
$2k – $4k per patient
Plastic Surgery
$5k – $25k per patient
Med Spas
$500 – $2k per patient
GLP-1 / Weight Loss
$300 – $800/mo recurring
Hair Restoration
$4k – $15k per patient
Cosmetic Clinics
$1k – $10k per patient
Patient journey
High-ticket patients rarely book from one generic message. They need speed, reassurance, answers, and a clean path into your calendar.
A real human answers quickly and makes the patient feel seen.
Pricing, timing, procedure fit, and financing are explained without pressure.
Reminders, nurture, and recovery keep booked patients moving toward the clinic.
Inconsistent or slow follow-up turns qualified patient inquiries into missed opportunities. Gritta AI gives your clinic an always-on human response team that calls back instantly, qualifies each patient, and keeps follow-up moving for 7 days. Your team gets cleaner lead management, stronger patient conversion, and fewer opportunities slipping through.
Return on investment
Most clinics do not need more noise in the lead funnel. They need a reliable process that keeps every inquiry moving from first contact to confirmed visit.
| Specialty | Avg. value | Break-even |
|---|---|---|
| Dental Implants | $3k–$30k | 1 patient |
| IVF & Fertility | $15k–$30k | 1 patient |
| Plastic Surgery | $5k–$25k | 1 patient |
| LASIK / Vision | $2k–$4k | 1 patient |
| Med Spas | $500–$2k | 2–3 patients |
Get started
Book a 30-minute strategy call. We will review your current response process, identify where follow-up slows down, and show how Gritta AI creates a consistent path from inquiry to confirmed visit.